Project Controls Coordinator

Tulsa, OK, OK
Full Time
Ross Group
Experienced

PROJECT CONTROLS COORDINATOR

In this position, you will assist in day-to-day operations to administer subcontracting processes and jobcost responsibilities.

In this role you will…

  • Set up new projects in the required software.
  • Set up and assist the project team with balancing job costs in Company’s software program on each project.
  • Routinely monitor project costs versus budgets to alert management and PMs of potential overruns.
  • Distribute contract documents to relevant company personnel and third parties.
  • Ensure all subcontract and related documents from Subcontractors meet all guidelines per job specifications and company requirements. 
  • Be responsible for obtaining all certificates of insurance and confirming coverage meets required specifications.
  • Be a constant liaison between subcontractors and insurance companies.
  • Communicate in a professional manner with company personnel and third parties.
  • File all project related documents electronically.
  • Assist Project Team with project closeout including Subcontractor final invoicing and commitment balances.
  • Provide backup services for receptionist, if and when needed.
  • Carry out any other tasks assigned by Project Management team and Project Controls Manager.

As the ideal candidate you …

  • Have a High school diploma or GED completed.
  • Have construction industry knowledge and experience.
  • Have previous offices clerical and financial experience a plus.
  • Have basic knowledge working with Microsoft Office, Email and Internet. Spitfire and Microsoft Dynamics SL knowledge a plus
  • Exhibit good customer service skills and professional phone skills.
  • Exhibit superior attention to detail.
  • Exhibit excellent organization skills.
  • Can work independently.
  • Must be authorized to work in the U.S.

Expectations in this role include …

  • Attending internal and external meetings as required by the Project Manager. Some traveling might be required.
  • Making timely decisions using sound and accurate judgment while keeping appropriate people informed in the decision process.
  • Working well in group and individual problem-solving situations.
  • Communicating effectively and professionally both verbally and in written documents.
  • Meeting established goals while demonstrating accuracy and thoroughness to ensure quality of work.

You are physically able to …

  • Operate a computer, telephone and other commonly used business-related items.
  • Put in extended hours and handle rapidly changing priorities to accomplish project goals.
  • Use visual and auditory skills as required.
  • Sit as required on a regular daily basis.

Reports to:                                           Project Controls Manager

Secondarily Reports to:                       Senior Project Manager

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